APPLY HERE: https://senwes.mcidirecthire.com/External/Job?Ref=RvSd6MtJQFWYRRIC5fzmxbLS_dLRKnIu7dNptD4oBfM
Senwes is seeking a skilled Creditor Controller to support the Utilities Department, specifically someone who understands the complexities of municipal and public-sector accounts. The role involves managing and checking municipal statements for company properties, ensuring tariffs and valuations are correct, monitoring service usage, and handling payments to local authorities within the required timeframes.
Municipal Accounts & Utilities Administration (Department-Specific Additions):
- Manage and reconcile all municipal accounts (water, electricity, sanitation, rates & taxes, refuse, other levies) to ensure accuracy of billing and tariffs.
- Monitor monthly utility consumption and flag inconsistencies, abnormal spikes, incorrect meter readings, or possible leaks/faults for investigation.
- Liaise directly with Municipalities to resolve incorrect billing, tariff misallocations, meter queries, valuation roll discrepancies, and account reactivations.
- Track and manage property valuations (interim valuations, objections & appeals) and ensure financial accuracy in related charges.
- Ensure all municipal accounts are captured, reconciled, and paid before due dates to avoid interest, penalties, or service interruptions.
- Maintain an accurate database of all company properties, meters, municipal account numbers, and service provider contacts.
Material Dispute Resolution:
- Handle material disputes with stakeholders and vendors (including municipal officials), ensuring swift resolution.
- Escalate unresolved disputes to management in a timely manner for further action.
Vendor Reconciliation & Error Management:
- Identify and address errors in vendor reconciliations, coaching vendors to eliminate unnecessary discrepancies.
- Ensure all active vendors are reconciled each month and evaluate reporting.
- Follow up on reconciling items with clients and vendors, ensuring timely resolution.
- Evaluate the age analysis of vendor statements/system balances and follow up on long-outstanding items.
Debt & Payment Management:
- Recoup debit balances from vendors and report bad debt to management, providing supporting evidence.
- Report interest on accounts and track vendor payments to ensure payment terms are adhered to.
- Ensure payments are cleared with each transaction and all statements are captured before the due date of the statement each month.
Account Reconciliation & Validation:
- Perform reconciliations on vendor and municipal accounts, identifying discrepancies and communicating differences.
- Match items on statements with SAP transactions to process invoices for payments.
- Test validity of invoices and purchase orders against received goods.
Vendor Management & Data Accuracy:
- Ensure vendor master data is up-to-date and accurate, requesting updates as needed.
- Ensure payments are correctly allocated on vendor statements.
- Build and maintain strong relationships with stakeholders and vendors, fostering open communication.
Audit & Reporting:
- Liaise with Internal and External Audit teams during annual audit procedures, supplying necessary supporting evidence.
- Provide payment advice upon request from vendors, ensuring all documentation is accurate and complete.
Process Optimization & Communication:
- Ensure effective communication with all stakeholders to optimize processes and procedures.
- Follow up on missing vendor statements and ensure compliance with payment schedules and deadlines.
Requirements
- Microsoft office (Excel & Word)
- At least 2 years of relevant experience in accounting, preferably with exposure to municipal accounts or utilities administration.
Qualifications:
- Diploma in Accounting
Closing date: 10 December 2025
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